sop for allocation of room number

 

1.0 OBJECTIVE:
To lay down a Procedure for Allocation of Room Numbers.

2.0 SCOPE:
This SOP shall be applicable to Allocation of Room Numbers for all Department

3.0 RESPONSIBILITY:
QA (Officer/Executive):

4.0 ACCOUNTABILITY:
Head QA:

5.0 DEFINITIONS:
5.1 Each room shall have Unique Identification Number. Once a number is allocated to any room, the same identification number shall not be repeated to any other room of block in plant.



6.0 PROCEDURE:
6.1 Serial number shall be started from 001 for Each Floor.
6.2 Room Numbering System Shall beFloor wise.
6.3 There shall be Sixdigit’s alpha numerical numbering system for every room of Floor in plant. Room Number of Ground Floor shall be given as GF-001.
Where,
GF              : Ground floor

001              : Last three numeric digits ‘001’ indicate the number sequentially of Room.
FLOOR                                CODES

Ground Floor                           G
First Floor                                F
Second Floor                           S

  6.4        PROCEDURE FOR ALLOCATION OF NO. OF NEW ROOM.
6.4.1 User department shall send the intimation slip in duplicate to QA department for allocation of room no. as per the Annexure-I.
6.4.2 After receiving the intimation slip, QA Department shall verify and allocate the room number and record in the Annexure-II.
6.4.3 Manager QA shall check the room number and same shall be intimated to the user department for affixing the label.
6.4.4 User department shall affix the allocated No. to the room to visualize in front of the particular room.
6.4.5 User department shall affix the label of room number to the required room and QA shall cross verify the same.
6.4.6 List shall be updated by QA in every six months if there is any addition or deletion of room from the list.

7.0 ABBREVIATIONS:

SOP                     Standard Operating procedure
QA                      Quality Assurance
No.                     Number

8.0 ANNEXURES:
ANNEXURE No.                       TITLE OF ANNEXURE                                            FORMAT No.

Annexure I                            Requisition for allotment of room number

Annexure II                        Index of Room  Number

 

9.0 DISTRIBUTION:
• Master Copy                          Quality Assurance Department
• Controlled Copy No. 01       Quality Assurance Department.
• Controlled Copy No. 02        Quality Control Department.
• Controlled Copy No. 03         Production Department.
• Controlled Copy No. 04          Engineering Department.
• Controlled Copy No. 05           Personnel & Administration and Human Resources Department.
• Controlled Copy No. 06          Information and Technology Department.

10.0 REFERENCES:
In House

ANNEXURE-I

 

ANNEXURE-II