storage retention and destruction policy
1.0 OBJECTIVE
1.1 The objective of this SOP is to define the procedure for storage, retention and destruction of master/filled documents.
2.0 SCOPE
2.1 This SOP is applicable for all the master/filled documents of all departments
3.0 RESPONSIBILITY
3.1 Asst. Officer or above –Quality Assurance – Prepare the SOP and follow-up the SOP accordingly.
4.0 ACCOUNTABILITY
4.1 Head – Quality Assurance
5.0 REFERENCE(S)
5.1 In-House
6.0 PROCEDURE
6.1 All completed documents/records shall be handover to QA department.
6.2 QA personnel shall store all records in “Record Room”.
6.3 QA person shall prepare a “List of Retention Period for Documents” and approved by Head QA and authorized by Chief Executive Officer as per Format
6.4 All destroyable documents shall be destroyed by QA person after approval of Head QA and completion of retention period.
6.5 QA person shall cut the documents in four pieces and burn with fire in a separate area.
6.6 QA person shall maintain the “Destruction Record of Master/Filled Documents” as per Format
6.7 Entry into the document stores room shall be restricted to only authorized persons.
7.0 ABBREVIATIONS
SOP : Standard Operating Procedure
QA : Quality Assurance
STP : Standard Test Procedure
STS : Standard Test Specification