Allocation of Room Number

1.0 Objective
1.1 To lay down a procedure for allocation of room numbers.
2.0 Scope
2.1 This Standard Operating Procedure is applicable for allocation of room numbers in Production,

Warehouse, Engineering, Personnel & Administration, Quality Control, Quality Assurance & other

departments to be followed at formulation plants of abc Pvt. Ltd.
3.0 Responsibility
3.1 Officer / Executive of concern department shall be responsible for preparation of requisition for allotment of room number.
3.2 QA Officer / Executive shall be responsible for allocation of room numbers.
3.3 Concern department Head / Head QA / his designee shall be responsible for compliance of this SOP.
4.0 Abbreviations and Definitions
SOP : Standard Operating Procedure
QA : Quality Assurance
QC : Quality Control
PT/PC : Production Tablet and Capsules
PL : Production Liquid
P&A : Personnel & Administration
IT : Information & Technology
ER : Engineering
WH : Warehouse
No. : Number
ID : Identification
5.0 Procedure
5.1 Each room shall have unique identification number. Once a number is allocated to any room,

the same identification number shall not be repeated to any other room of block in plant.
5.2 There shall be six digits alpha numerical numbering system for Production Tablet and capsule block,

Production Liquid block, Production Dry powder injection block, Engineering and utility block,

Personnel & Administration block and seven digits alpha numerical numbering system for

Quality Control and Quality Assurance in plant.
5.3 For example; room number of TAC ground floor shall be given as GT/000
Where, First alpha characters ‘G’ indicate the name of the floor.
Second alpha characters ‘T’ indicate the name of the block.
Third character ‘/’ shall be used as separator.
Last three numeric digits ‘000’ indicate the number sequentially.
5.4 The room number of following departments shall have room ID as shown below
5.4.1 Production Tablet and Capsule block (TAC) – T/000
5.4.2 Production Liquid block (L & L) – L/000
5.4.3 Production External block (E & E) – E/000
5.4.4 Engineering and Utility block – E/000
5.4.5 Personnel & Administration block – P/000
5.4.6 Information & Technology – IT/000
5.4.7 Quality Assurance – QA/000
5.4.8 Quality Control – QC/000
5.5 The room numbers allocated to particular room number shall be referred in the document

wherever required.
5.6 For example, first room number of ground floor in Engineering block shall be numbered

as GE/001 and next room in the same department shall be numbered as GE/002.
5.7 Departments with three storied floor i.e. Liquid & TAC ,where
Ground floor shall be given as ‘G’
First floor shall be given as ‘F’
Second floor shall be given as ‘S’
Third floor shall be given as ‘T’
5.8 For example: In TAC Block
Room present at Ground shall be designated as ‘GT/001’
Room present at First Floor shall be designated as ‘FT/001’
Room present at Second Floor shall be designated as ‘ST/001’
Room present at Third Floor shall be designated as ‘TT/001’
5.9 For all the Engineering with Utility services shall be assigned as GE/001 for

ground floor or respective floor.
5.10 Requisition for allotment of room numbers shall be prepared by user department and

index of room shall be given by QA department and approved by Manager QA as per Annexure-1 & Annexure-2.
5.11 List shall be updated in every six months if there is any addition or deletion of room from the list.
5.12 User department shall affix the allocated number to the room to visualize in front of the particular room.
5.13 After affixing the number, executive and above of user department shall sign in the intimation

slip and the same shall be verified by executive and above of QA department.
5.14 Procedure for allocation of number of new room
5.14.1 User department shall send the intimation slip in duplicate to QA department for

allocation of room number as per the Annexure-1.
5.14.2 After receiving the intimation slip, QA department shall verify and allocate

the room number, and record in the Annexure-2.
5.14.3 Manager QA shall check the room number and same shall be intimated to

the user department for affixing the label.
5.14.4 User department will affix the label of room number to the required

room and QA will cross verify the same.
6.0 Forms and Records
6.1 Requisition for Allotment of Room Number – Annexure-1
6.2 Index of Room Numbers – Annexure-2

7.0 Distribution
7.1 Master copy – Documentation Cell (Quality Assurance)
7.2 Controlled copies – Quality Assurance, Engineering
8.0 History