Receipt of Excess RM/PM from Production

1.0 Objective
To lay down a procedure for receipt of excess RM/PM from production.
2.0 Scope
This Standard Operating Procedure is applicable for receipt of excess RM/PM from production to be followed at formulation

plants of abc company.
3.0 Responsibility
3.1 Officer/Executive warehouse shall be responsible for the receipt of excess RM/PM from production.
3.2 Head Warehouse is responsible for implementation of this SOP.
3.3 Head QA or his designee shall be responsible for compliance of this SOP.
4.0 Abbreviations and Definitions
SOP : Standard Operating Procedure etc.
API : Active pharmaceutical ingredients
No : Number
i.e. : That is
RM : Raw material
PM : Packaging material
WH : Warehouse
QA : Quality Assurance
5.0 Procedure
5.1 No excess of raw materials (i.e. API, Excipients, Solvents, Colors, and Flavours etc.) return from Production

shall be received by Warehouse.
5.2 Excess/un-used primary packing material and secondary packing material including primary printed

material and secondary printed material shall be returned back to warehouse department.
5.3 The material shall be returned to Warehouse only in case of change in production schedule and any excess

quantity of packing material after finishing the packing of finished goods batch.
5.4 The material shall be received at warehouse by way of material return note.
5.5 Warehouse personnel shall count/ weigh each item returned by production department and shall check

the packet/container affix with the material status label “Material Return Note” indicating following information.
5.5.1 Name of the Product
5.5.2 Batch No /date
5.5.3 Item code
5.5.4 Material Description
5.5.5 A.R. No.
5.5.6 Quantity
5.6 Production personnel shall submit the ‘Material Returned Note’ in duplicate and get it signed by IPQA personnel.

The first copy shall be submitted to Warehouse Department along with the material, second copy shall be attached in BPCR.
5.7 Warehouse personnel shall verify the quantity as per the Material Return Note (MRN) and shall make the entry

in Master Resources Planning.
5.8 Warehouse personnel shall take charge of the returned packaging material & return the duplicate copy of material

return note (MRN) duly signed.
5.9 Warehouse personnel shall arrange for the storage of excess packaging material in their respective racks.
6.0 Forms and Records
6.1 None
7.0 Distribution
7.1 Master Copy – Documentation Cell (Quality Assurance)
7.2 Controlled Copy – Warehouse Department.
8.0 History