sop for Dispatches of Finished Goods

1.0 Objective
To lay down a procedure for dispatches of finished goods.
2.0 Scope
This Standard Operating Procedure is applicable for Dispatches of Finished Goods to be followed at formulation

plants of abc Pvt. Ltd. Roorkee.
3.0 Responsibility
3.1 Warehouse Officer / Executive shall be responsible for dispatch of finished products.
3.2 Head warehouse shall be responsible for implementation of this SOP.
3.3 Head QA or his designee shall be responsible for compliance of this SOP.
4.0 Abbreviations and Definitions
SOP : Standard Operating Procedure
No : Number
QA : Quality Assurance
WH : Warehouse
5.0 Procedure
5.1 General Instructions
5.1.1 Warehouse officer/executive shall be proper checking of the “Finished Goods Transfer Note” while

receiving of finished product in finished goods store.
5.1.2 Excise personnel shall be responsible for all excise formalities to be completed and further dispatch of finished goods.
5.1.3 Warehouse officer/executive shall be dispatch of finished goods after receiving PRODUCT RELEASE/REJECTION

AUTHORISATION slip.
5.1.4 Warehouse officer/executive responsible to check the loading of finished goods as per the dispatch documents.
5.2 Procedure for Dispatch
5.2.1 On receipt of dispatch plan from planning department, check the approved stocks availability.
5.2.2 Only approved stocks shall be planned for dispatch. In case of sterile materials which are released

before sterility on “Conditional Release Note” shall dispatch along with the “Conditional Release Note” and

after receiving the Sterility Test Report date of release shall be intimated to depot accordingly.
5.2.3 On receipt of the vehicle, check the vehicle as per Check List (Refer Annexure-1).
5.2.4 Prepare Loading sheet having details of batch no., quantity & no. of boxes as per allocation.
5.2.5 Load the finished goods into the vehicle, in presence of stores personnel, transporter’s representative and

security personnel according to loading sheet.
5.2.6 Warehouse person shall be done the entry of the dispatch detail in RG1 (Daily Stock Account).
5.2.7 Prepare the invoice on the basis of loading sheet always refer the current price list for the purpose of invoicing

which should be updated on time to time and duly signed by QA department.
5.2.8 Prepare Non Returnable Gate pass & take the signature of Authorized person for removal of goods from the factory.
5.2.9 Hand over the one copies of excise invoice (duplicate copy for Transporter) to the driver of the vehicle along

with four copies of Non Returnable Gate Pass, second copy for driver / transporter, one for security

gate and one for warehouse copy, after taking name; signature and mobile number of driver.
5.2.10 Security personnel shall verify the document and take entry in outward register.
5.2.11 Collect the lorry receipt copy after booking the goods and cross checked against Invoice

for correctness of no. of boxes/containers dispatched, freight charges, weights, invoice value etc.
5.2.12 In case of any damage during transit, obtain the “Damage Certificate” from the Transporter and

intimate to Accounts Department.
5.3 Procedure for Dispatch of Excisable Goods For Domestic / Exports
5.3.1 Excise personnel shall carry out the dispatch activity depending upon the categories of the product coming under preview of State and Central Excise department.
5.3.2 Excise personnel shall intimate the central excise authorities well in time and after having necessary

approval from the central excise / state excise department, material shall be dispatched.
6.0 Forms and Records
6.1 Vehicle Inspection Check List – Annexure-1
6.2 Daily Stock Account (RG1 Register) – Annexure-2
7.0 Distribution
7.1 Master Copy – Documentation Cell (Quality Assurance)
7.2 Controlled Copy – Warehouse Department.

8.0 History