sop for Reconciliation of RM and PM

1.0 Objective
To lay down a procedure for reconciliation of RM and PM.
2.0 Scope
This Standard Operating Procedure is applicable for reconciliation of RM and PM to be followed

at formulation plants of A B C Company.
3.0 Responsibility
3.1 Officer/Executive warehouse shall be responsible for reconciliation of RM and PM.
3.2 Head Warehouse shall be responsible for implementation of this SOP.
3.3 Head QA or his designee shall be responsible for compliance of this SOP.
4.0 Abbreviations and Definitions
SOP : Standard Operating Procedure
RM : Raw material
PM : Packing material
MRP : Master resources planning
QA : Quality Assurance
No. : Number
HOD : Head of Department
5.0 Procedure
5.1 Physical stock statement shall be taken from MRP system for RM/PM.
5.2 Physical verification [Weigh the remaining material from the last (or loose) container / bag to note

the weight of raw materials. Count by number in case of packing & printed packing

materials (like leaflets) and weigh in case of printed foils / PVC / PVC-PVDC foils. shall be

taken A.R.No. wise for each material .
5.3 System stock shall be verified with actual quantity, if not find out for any calculation or typing errors and shall be rectify before processing.
5.4 If the stock reconciliation quantity beyond the limit investigation shall be carried out.
5.5 Necessary adjustments (if any) for shortage or excess shall be made with sign and date as shown in Annexure – 1.
5.6 Necessary entries (if any) shall be made in MRP after approval and a printout shall be taken & take the sign of authorized person.
5.7 All necessary print outs shall be documented properly.
6.0 Forms and Records
6.1 Excess / Shortage of RM/PM – Annexure -1
7.0 Distribution
7.1 Master Copy – Documentation Cell (Quality Assurance)
7.2 Controlled Copy – Warehouse Department.
8.0 History