sop for Receipt of Consumables

1.0 Objective
To lay down a procedure for receipt of consumables.
2.0 Scope
This Standard Operating Procedure is applicable for receipt of consumables to be followed

at formulation plants of ABC Company.
3.0 Responsibility
3.1 Officer / Executive warehouse shall be responsible for the Receipt of Consumables.
3.2 Head Warehouse is responsible for implementation of this SOP.
3.3 Head QA or his designee shall be responsible for compliance of this SOP.
4.0 Abbreviations and Definitions
SOP : Standard Operating Procedure etc.
No : Number
WH : Warehouse
QA : Quality Assurance
5.0 Procedure
5.1 On receipt of the material the security personnel shall verify the bill/invoice.
5.2 After verification of the bill the security personnel shall make the entry on the inward register.
5.3 The bill/invoice with a stamp indicating gate entry number and date with following information on the back of the bill.

5.4 Security person send to be bill / Invoice warehouse department.
5.5 Before the material is unloaded, the warehouse personnel shall check the following.
5.5.1 Company security stamp.
5.5.2 Supplier’s Challan/Invoice.
5.5.3 Excise bill if applicable.
5.5.4 Bill of Entry in case of imported material.
5.5.5 Purchase order.
5.6 The warehouse personnel shall arrange for unloading the material in the warehouse and shall physically verify the

material.
5.7 The warehouse department shall intimate the user department through mail. User department shall check the

material in the warehouse and intimate for the rejection if any.
5.8 The rejected material shall be kept in the designated place for the rejected material and purchase department shall be

intimated through mail regarding the shortage, spillages and rejection.
5.9 The material shall be stored at a proper place & segregated.
5.10 The warehouse personnel shall make the entry in FACT and raise GRN.
5.11 The material arrival note shall be signed by the user department as a token of approval, and sent to accounts

department for their accounts activity.
6.0 Forms and Records
6.1 None

7.0 Distribution
7.1 Master Copy – Documentation Cell (Quality Assurance)
7.2 Controlled Copy – Warehouse Department.
8.0 History