sop for sampling of packaging materials PM

1.0 OBJECTIVE:

To lay down a procedure for sampling of packing materials so as to get the representative sample of the whole lot.

2.0 RESPONSIBILITY

2.1 The Officer / Assistant – Quality Control Packaging

2.2 The Executive – Quality Assurance
3.0 ACCOUNTABILITY

Executive – Quality Assurance

4.0 PROCEDURE:
4.1 Receive Goods Receipt Note (GRN) from Warehouse and record relevant information’s in packaging material register.
4.2 Take out Photocopy of Sampler’s Check List – PM
4.3 The separate sampler’s remark shall be used for each lot of Batches.
4.4 Prepare the “UNDER TEST” label from the computer system to affix on the consignment.
4.5 Check the delivered items to ensure that the quantity received corresponds with the GRN Quantity
4.6 Fill the necessary details in Sampler’s Check List by taking the reference of Goods Receipt Note (GRN). If discrepancy found in GRN inform to warehouse for corrective action.
4.7 Go to the Quarantine area and identify the material to be sampled from Quarantined label which is affixed by Warehouse on the packs.
4.8 In case of Aluminium and PVC foils carry out the sampling under Laminar Air Flow (LAF).
4.9 Cleaning of LAF shall be carried out on every alternate day or early if required. The LAF shall be cleaned with wet mop followed by dry mop.
4.10 The cleaning shall be recorded in the cleaning record for LAF
4.11 Ensure that the surrounding area is clean, if not get it cleans, prior to start of the sampling.
4.12 Check the packing condition of the material and details mentioned on the Under Test labels.
4.13 Verify that the Quarantine Labels are affixed by Warehouse Personnel.
4.14 In case of any discrepancies intimate to Executive / Head – Quality Assurance or Head – Quality Control for necessary action.
4.15 Ensure that packs are cleaned externally and open the packages only after ensuring the proper cleaning. Observe the material for any abnormalities and record it on the Sampler’s Check List.
4.16 Check the following points during sampling of the material: –
4.16.1 Mode of packing,
4.16.2 Indication of packing,
4.16.3 Details available on pack (Containers),
4.16.4 No. of packs (containers) received,
4.16.5 Total quantity received,
4.16.6 No. of packs (containers) sampled,
4.16.7 Quantity to be sampled.
4.16.8 Name of the person who sampled along with date of sampling.

4.17 Withdraw the samples randomly by opening different containers / Boxes as per ROOT N +1 and take out sampling quantity for visual inspection as per sampling plan
4.18 Note down the sampled quantity in Sampler’s checklist based on the number of packages to be sampled.
4.19 Examine the sampled material as per AQL against the approved standard for general appearance, deviation from normal visual quality, colour, text etc. wherever applicable.
4.20 Record the results in approved Visual Inspection Report for Aluminium foil and PVC Foil.
4.21 After completion of sampling the material pack shall be resealed with BOPP Tape or tied with the help of cable – tie.
4.22 Affix the “UNDER TEST” refer Annexure – 4. To all the rolls of sticker labels, foils and every container of rubber plugs.

For all other packaging materials at least one “UNDER TEST” Label shall be affixed on bottom container/ pack of each pallet.
4.23 Affix the SAMPLED BY QC sticker label duly signed and mentioning the container number according to sampling plan,

on outer container of the material from which sample is taken.
4.24 Check that the number of packs is correct as mentioned in under test label.
4.25 Take out composite sample for analysis as per respective Packing Material Specifications. Put the sampled quantity

in self-sealing polybag bearing the label of “SAMPLE FOR ANALYSIS”
4.26 Carry out testing of the packaging material as per the laid down specifications of respective material.
4.27 The sampling procedure described above will not be applicable for Tertiary Packaging material like Shipper,

pad, partition and corrugated trays. For these materials only one unit shall be collected and carry out the analysis as per laid down specification.

5.0 REASON FOR REVISION:

SOP is revised to incorporate detailed sampling procedure as per AQL and incorporation of Packaging material inward register.

6.0 TRAINING:

Trainer — Executive – QA

7.0 DISTRIBUTION:

Certified Copy No. 1 : Head of Department – Quality Control
Certified Copy No. 2 : File Copy for Packaging Department
Certified Copy No. 3 : Head – PLANT OPERATIONS
Original Copy : Head – QUALITY ASSURANCE

sop for sampling of packaging materials PM

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