Preventive Maintenance of Building premises and surrounding

1.0 OBJECTIVE :

1.1 To lay down a procedure for carrying out Preventive maintenance of building, premises and surroundings.

2.0. SCOPE :
2.1 This procedure covers painting, civil work to be done in case of wear and tear, maintenance of the door closures, repair of the leakages through valves and taps carrying water.

3.0. RESPONSIBILITY :

3.1 Engineering department is responsible for maintenance and up keeping of buildings, premises and surrounding areas by carrying out necessary inspection and repair jobs wherever necessary or periodically.

4.0. ACCOUNTABILITY :
4.1 Head of Engineering Department shall be responsible for compliance of SOP.

5.0. PROCEDURE :
5.1 Repaint inside walls and ceilings at the interval of six years and maintain the record as per Annex -I.
5.2 Carry out the inspection of the plant at the interval of three months to find out whether any part of the plant requires repainting and maintain the record as per Annex –II.
5.3 Inspect the plant for wear and tear and crevices in the walls, sealing and floor. Carry out civil work as and when required and maintain the record as per Annex –II.
5.4 Carry out maintenance of the door and door closures every 6 months and maintain the record as per Annex -III.
5.5 Inspect the plant every month to find out leakages in the water lines, valves, taps and repair the same and maintain the record as per Annex-IV.

5.6 Maintain record as per frequency of all observation as per Annex – I, Annex – II, Annex – III and Annex -IV of this SOP.
5.7 HOD shall generate Annex-V ( Corrective maintenance Request ), Whenever he find any maintenance required in his department in two copies and shall forward to Head Engineering all the copies.
5.8 After receiving the Annex-V, Head engineering shall acknowledge the receipt of the Annex-V on all two copies with date and time of receipt of Annex-V, keep first copy of Annex-V with EM Department and second copy shall be returned to originating department.

5.9 Head engineering shall assign the work to person of EM Department or out side agencies with in a day of the receipt of the Annex-V.
5.10 EM personnel shall rectify the corrective maintenance of Annex-V or shall get it done through out side agencies.
5.11 EM personnel shall fill up the data in Annex-V
5.12 Light cleaning shall be done on monthly basis. Defective light, Insect Killer shall be changed on requirement bass and maintained record in Annex-VI
5.13 Lux shall be checked on Quarterly basis and maintained record in Annex-VI
5.14 Pre monsoon shall be done on Yearly Basis & maintained record in Annex-VII
5.15 Check roof, joints, coving condition, cracks and leakage, maintained record on Annex- II. If found any major crack / damage, then contact to civil contractor for repairing
5.16 EM personnel shall be responsible for fill up the data and handle the all observed or reported civil / technical problem from concern department and head engineering shall be responsible to ensure the compliance.

6.0. ABBREVIATION :

Sr. No.	Abbreviation used	Full form of abbreviation used
1.	SOP	Standard operating procedure
2.	EM	Engineering and maintenance

7.0 ATTACHMENTS (ANNEXES) :

Annex – I : Repaint Record Of Walls And Ceilings
Annex – II : Inspection Record of Walls And Ceilings
Annex – III : Maintenance Record of Doors And Door Closures
Annex – IV : Inspection Record of Water Lines, Valves And Taps
Annex – V : Corrective Maintenance Request
Annex – VI : Lighting, Insect Killer Record
Annex – VII : Pre Mansoon Checklist and Report

8.0. REFERENCE :

In House

Annex – I : Repaint Record Of Walls And Ceilings