sop for Issuance of Packaging Material

1.0 Objective
To lay down a procedure for issuance of packaging material.

2.0 Scope
This Standard Operating Procedure is applicable for issuance of packaging material to be followed at formulation plants of ABC Company.

3.0 Responsibility
3.1 Officer / Executive warehouse shall be responsible for the issuance of packaging material.
3.2 Head Warehouse is responsible for implementation of this SOP.
3.3 Head QA or his designee shall be responsible for compliance of this SOP.

4.0 Abbreviations and Definitions
SOP : Standard Operating Procedure
i.e. : That is
No : Number
WH : Warehouse
QA : Quality Assurance

5.0 Procedure
5.1 Procedure of Issuance of Packing Materials
5.1.1 The production department shall send the “Batch Production & Control Record” (BPCR) to warehouse for dispensing of the materials.
5.1.2 Officer / Executive warehouse shall check the Product Name, B. No. & Batch Size on BPCR given by Production Department and also ensure the control stamp on the BPCR.
5.1.3 Officer / Executive warehouse shall check the physical status of the material as per item code numbers given in BPCR and in case of any discrepancy observed immediately intimate the Quality Assurance Department and stop the dispensing activity till further communication is received from QA Department.
5.1.4 In case the material is available, the warehouse personnel shall dispense the material on

the basis of FIFO (First in first out).
5.1.5 Only QC approved material shall be used for dispensing.
5.1.6 Materials shall be dispensed in the presence of Officer / Executive QA personnel.
5.1.7 The material shall be transferred on the designated pallet to material dispensing area.
5.1.8 The dispensing activity for packing material e.g. Alu. Seals, PVC Film, PVDC Film, Alu.

Foil shall be carried out under the area free from dust.
5.1.9 Record the tare weight, net weight and gross weight on dispensing label if applicable.
5.1.10 The IPQA personnel shall verify the description of material, A.R. No., weight and sign the

dispensing label and BPCR.
5.1.11 Transfer the dispensed materials to the post staging room by keeping them on a clean pallet

through hand pallet trolley.
5.1.12 The issued quantity shall be entered in the “Master Resources Planning”.
5.1.13 Warehouse personnel shall transfer the dispensed materials through Lift along with one copy of BPCR to production and shall keep the store copy for records.
5.1.14 Production personnel shall check the material and sign on the “Dispensing Label” in checked by Column.
5.1.15 Ensure the dispensing of various packing materials is done in following manner.
5.1.16 Foils/PVC/PVDC film: The rolls shall be weighed and full roll shall be issued to Production.
5.1.17 Sticker labels: Shall be dispensed as per standard pack size.
5.1.18 Cartons / Leaflets / WBB/GBB: Shall be issued on counting in numbers.
5.1.19 Glass Bottles: Shall be dispensed by counting in numbers.
5.1.20 Glass vials/ Flip off Seals/ Rubber plugs: Glass vials, Flip off Seal and Rubber plugs shall be

issued as per the requirement.
5.1.21 Shippers/Multi Cartons: Shall be dispensed by counting in numbers as per the requirement.
5.1.22 BOPP tape: Shall be issued by counting in rolls.
5.1.23 The quantity issued shall be debited in Master resources planning.
5.2 General Conditions
5.2.1 All balances shall be calibrated and logbooks are updated.
5.3 Precautions
5.3.1 The dispensing activity is to be carried out under supervision of Packaging Supervisor.
5.3.2 Ensure all the dispensing materials are approved and labeled.
5.3.3 Use the balance as per the range displayed.
5.3.4 Put the dispensed aluminum foils and PVC films in polythene bag.
5.3.5 Prepare the dispensing label for each material.
5.3.6 Ensure that the packaging materials boxes/ packs are clean.

6.0 Forms and Records
6.1 None

7.0 Distribution
7.1 Master Copy – Documentation Cell (Quality Assurance)
7.2 Controlled Copy – Warehouse Department.

8.0 History