sop for Return of Excess Packing Material

1.0 OBJECTIVE :

1.1 To lay down a procedure for Return of Excess Packing Material.

2.0. SCOPE :

2.1 This procedure is applicable for Return of Excess Packing Material at …….

3.0. RESPONSIBILITY :

3.1 Supervisor / Officer production or designee.

4.0. ACCOUNTABILITY :

4.1 Production Head .

5.0. PROCEDURE :

5.1 After completion of packing operation segregate the primary and secondary

packing materials.
5.2 Collect the primary packing material and wrap them in polyethylene bag and affix ‘EXCESS MATERIAL RETURN’ status label on it.
5.3 Count the primary packing material and fill the all details in annexure i.e. Sr.No, Product Name, Batch No., Name of Material, GRN No/AR No., Item Code, Total Quantity Received, Total Quantity Returned, Remarks checked by signature from production Officer/ Executive. Get it verified by QA Officer / Executive.

5.4 Collect the secondary packing material and count their No., bind the shippers, outer boxes and center plates in a bundle and keep the cartons, catch covers and inner boxes(whichever is applicable) in a box and Sticker label, measuring cup, and literature wrap them in polyethylene bag than affix ‘EXCESS MATERIAL RETURN’ status label on it.

5.5 Fill the status label for the Item, A.R. No., Quantity returned, and No. of packs, Used for product name, Batch No., Date, and checked by signature from production Officer / Executive and Get it verified by QA Officer / Executive.

5.6 Enter the details of primary and secondary packing material in duplicate copy of ‘Material Return Note’ as shown in Annexure –1.

5.7 Get the ‘Material Return Note’ prepared by signed production Officer, checked by production manager and verified by QA Officer / Executive.

5.8 Arrange the primary and secondary packing material on a pallet separately and send to store with ‘Material Return Note’ and take the receipt by signature from the In charge warehouse or his designee.

5.9 Attached the copy of received ‘Material Return Note’ to the BPR.

6.0. ABBREVIATION :

Sr. No.	Abbreviation used	Full form of abbreviation used
1.0	SOP	Standard Operating Procedure
2.0	&	And
3.0	A.R. No.	Analytical Report Number
4.0	QA	Quality Assurance
5.0	BPR	Batch Packing Record
6.0	GRN	Goods Receipt Note
7.0	IHS	In House