sop for Building Maintenance

1.0 Objective
To lay down a procedure the Building Maintenance.
2.0 Scope
This Standard Operating Procedure is applicable for Building Maintenance to be followed at formulation plants
3.0 Responsibility
3.1 Officer / Executive Engineering shall be responsible for the execution of this procedure.
3.2 Engineering Manager shall be responsible for the implementation of this SOP.
3.3 Head QA/designee shall be responsible for compliance of this SOP.
4.0 Abbreviations and Definitions
SOP : Standard Operating Procedure
QA : Quality Assurance
EN : Engineering
5.0 Procedure
5.1 All jobs should be identified and listed.
5.2 All jobs which are part of plant building maintenance are to be estimated.
5.3 An authorized work order shall be raised in favor of the external agencies to carry out such work. Work order shall be suitable handed over to external agencies found competent to handle such Works.
5.4 In case of any of the Maintenance work is required to be carried out in core processing areas, material storage areas or quality control department, the departments shall be suitably informed in advance and take work permit from QA dept.
5.5 The areas shall be cleared of products, raw material, intermediate or Suitable measures shall be adapted to avoid any possible hazards to the product in Manufacture.
5.6 All major activities to be carried out as classified, Below:
5.6.1 All painting works shall be carried out by external agencies under supervision of Engineering Department Personnel.
5.6.2 All shades and grade of paints used and applied shall be pre-approved as per the Order issued for the work.
5.6.3 following grades are specified in various areas:
• External plant building walls Snowcem Walls
• Warehouse: Oil Bound Distemper (OBD)
• Production core areas: – Poly Urethane paint.
• Production Wash Areas: – Poly Urethane paint.
• External corridors/packing hall QC & other Oil Bound Distemper (OBD )

5.6.4 Flooring
5.6.4.1 All flooring works shall be carried out by external agencies under Supervision of Engineering Department Personnel.
5.6.4.2 All shades and grade of flooring used and applied shall be pre- approved as per the work order issued for the work.
5.6.4.3 The following grades are specified in various areas
5.6.4.3.1 Warehouse/production corridor epoxy resin.
5.6.4.3.2 Production area &corridor (core area) :- epoxy resin
5.6.4.3.3 Secondary packing Area/Primary change room:- epoxy QC/Administration/Canteen: – ceramic tile.
5.6.5 False Ceiling
5.6.5.1 All false ceiling works shall be carried out by external agencies under Supervision of Engineering Department Personnel.
5.6.5.2 All shades and grade of false ceiling used and applied shall be pre- Approved as per the work order issued for the work.
5.6.5.3 The following grades are specified in various areas:
5.6.5.3.1 Administration Department :- HILEX Board
5.6.5.3.2 Quality Control Area: – Gypsum Board.
5.6.5.3.3 TAC, DPI, Liquid & Lozenges Area- Laminated Gypsum Board
5.6.6 Coving
5.6.6.1 All coving jobs shall be carried out by external agencies under supervision of Engineering Department Personnel.
5.6.6.2 All shades and grade of coving used and applied shall be pre-approved as per the work order issued for the work.
5.6.6.3 Coving wherever applicable shall be of Epoxy Resin with Epoxy Paint as per the pre-approved sample.
5.6.6.4 Plumbing and other sanitary ware.
5.6.6.5 All plumbing shall be carried out by external agencies under supervision of Engineering Department Personnel.
5.6.6.6 All shades and grade of plumbing accessories used shall be pre- approved as per the work order issued for the work plumbing. Job shall involved the Following.
• Checking of all taps & tap valves
• Checking of flush tap valves and urinal
• Checking and cleaning of wash basin drains
• Cleaning of grease traps in drain chamber
• Checking of storm drain lines and perforated drain covers
5.6.7 Doors & Partitions
5.6.7.1 All repairs works of doors and partitions shall be carried out by in house/external agency (If required) under supervision of engineering department personnel.
5.6.7.2 Repair of doors and partitions shall involve the following actions.
• Checking of door gaskets and door seals
• Checking and servicing of door closer.
• Inspection of glass and door handles.
• Checking and lubrication of door hinges.
• Inspection of door panes and joints
5.6.8 Street Lighting
5.6.8.1 Tube light maintenance and cleaning to be done by authorized person With supervision of Engineering Department Personnel.
5.6.8.2 All major and minor civil activities shall be carried out by external agencies under supervision of Engineering Department Personnel.
5.6.9 Other Civil Activities
5.6.9.1 All civil activities are categorized as jobs involving.
• construction of masonry or MS structure
• floor digging and soiling renovation of plant building
• renovation of plant building
• Record the activities carried out in the Annexure
5.6.10 Frequencies:
5.6.10.1 All major activities as classified Above will be done frequency is :

DESCRIPTION	FREQUENCY
External Painting	Once in a five year
Filling and painting	As and when required
Touch up in core area	As and when required
Flooring and Coving	Yearly- repairs if necessary
Epoxy Touch up	As and when required
Recoating of Epoxy	As and when required
False Ceiling	Yearly-repairs if necessary
Crack filling and repair	as and when required
Coving:	Once in a Year or repairs if necessary
Plumbing and other sanitary	Quarterly or reported by user department
Door & partition	Quarterly or reported by user department
Street light (Cleaning)	Quarterly or reported by user department
Window cleaning	Quarterly or reported by user department of all area
Civil Work	Once in a five year and repairs if necessary

6.0 Forms and Records
6.1 Work Record of Building maintenance – Annexure-1
7.0 Distribution
7.1 Master copy – Documentation Cell (Quality Assurance)
7.2 Controlled copies – Engineering Department

sop for Building Maintenance

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